Thoughts on Artificial Intelligence

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What To Do If You Lose The AI Manual

So, you’ve decided to roll out AI in your business… but somewhere along the way, you lost the instruction manual.  Now you’re stuck wondering: The answer? Well, yes and no (but mostly no). AI Is About People First, Not Tech Here’s the part most business leaders overlook: AI is as much about people as it is about algorithms. If you implement AI without considering staff morale, job roles, and productivity, you’re not building a strategy—you’re lighting a fuse. Get this wrong and AI gets the blame for all the company’s problems. Get it right and it becomes the thing that makes your team’s working lives easier (and your business more profitable). So, where should you start? By making AI useful to your staff,. Start Small, Win Big Forget “enterprise-wide AI roadmaps” for now. Start with small wins that make daily work easier. These are the kinds of use cases that get staff nodding along, not rolling their eyes. The Rise of AI Agents Think of an AI Agent as a pre-programmed bot that live in Teams or on the desktop. Feed it files, and it executes a specific task—like comparing two contracts or flagging unusual expenses. The power here? AI makes it possible for junior staff to handle senior-level tasks. This isn’t replacing humans—it’s levelling up your whole workforce. Avoid the Backlash Of course, there’s a catch. Introduce AI too aggressively and staff will feel it’s being imposed on them. You risk resistance, resentment, and in some cases even ‘quiet quitting’. There’s also the broader question: if everyone adopts AI, doesn’t the playing field just level up again? Short-term gains are real, but sustainable success depends on how you embed AI into your culture. The AI Adoption Formula If you take nothing else from this post, remember this: Final Thought: Start Small for Big Impact The point isn’t to build the perfect AI strategy from day one. It’s to start—show your people real improvements in their daily work and let the momentum grow. Because once your team sees AI making life easier, they’ll start spotting opportunities themselves. That’s when the upward spiral of efficiency begins. So yes—you may have lost the instruction manual, but here’s the good news: AI doesn’t need one.  It just needs you to start small, win trust, and scale smart. Simon

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So Here We Go…

As this is my first post, I was tempted to launch into a long ramble about my background, hobbies, and what makes me tick. But let’s be honest — you didn’t come here to read my autobiography. So instead, here’s the abridged version: I’ve worked in and around IT since 1997, but even before that I was fascinated by how technology shapes our lives. As a teenager, I remember typing hundreds of lines of code into a Spectrum 48k with a mate just to make it whistle out the Hamlet cigar tune. Later, I lost an entire Sunday afternoon racing Gran Turismo in “real time” with my brother-in-law-to-be… only to crash spectacularly near the finish. And don’t even get me started on late-night Halo multiplayer sessions. Now, I’m not a developer. I can’t code. But I am — proudly — “quite nerdy.” I like to understand how things work. I’ve spent countless hours watching YouTube tutorials to figure out everything from fixing my TV to putting up a shed to (yes) attaching a domain name to this very blog. That same curiosity has carried over into my professional life, where I spend a lot of time with business owners diagnosing why their numbers aren’t stacking up — and finding ways to fix it through new tools, processes, or tech. Which brings us neatly onto the big one: Artificial Intelligence. Why AI Feels Different It’s easy to dismiss AI as “just another trend.” After all, we’ve seen big shifts before: All of these were game-changers — but mostly for people already working in tech. AI is different. AI is spilling out of the IT department and into every department. With the possible exception of the internet itself (and maybe social media), we’ve never seen a technology so quickly reshape both work and culture. If you’re in Sales, Marketing, Legal, Finance, or Healthcare — AI is already rewriting parts of your job. If you’re in IT, HR, Customer Services, or pretty much any role where you look at information, make decisions, and communicate  — the AI ripple is heading your way. The C-Suite Gets Curious And here’s where it gets really interesting. Traditionally, boards only really cared about IT when: But AI bucks this trend. Suddenly, CEOs and CFOs are leaning forward asking: And in many organisations, those questions are met with awkward silences. For once, change isn’t bubbling up from the bottom — it’s rolling downhill from the top. Where Next? I’m not here to declare whether AI is good or bad, or to advise you to steer your kids towards plumbing instead of programming. But I do think AI represents one of those rare technological moments where everyone — from interns to CEOs — has to stop and pay attention. And that’s what this blog will be about: unpacking what’s happening, sharing ideas, and hopefully sparking conversations about how we navigate it all. So, welcome. Let’s see where this goes. Simon

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Where To Start with AI at Work

Everyone is talking about AI—on LinkedIn, in podcasts like The Rest is Politics, even in the pub at the weekend. It’s clearly entered the zeitgeist… but you might be thinking: “Should I be using it? And if so, where do I start?” Sound familiar? You’re not alone. With Microsoft pushing Copilot, everyone seemingly subscribing to ChatGPT Plus, Google talking Gemini, and Grok being a thing, it’s easy to feel overwhelmed. The first step is to pause and think about your business—what it does and how it operates. Are you: Clearly, each business operates differently, and their AI use cases will differ—but the approach to implementing AI is the same. Ask the Right Questions Could what you do—and how you do it—be made simpler or more efficient with AI?Are there repetitive tasks—like invoicing, drafting, comparing documents, analysing spreadsheets, or even frying chips—that could be automated?Could AI help you: If the answer is “yes” (or, more likely, probably), your next step is mapping your current processes. Identify gaps, inefficiencies, and duplication of effort. Map, Rank, and Value Your Processes Start by mapping processes at a high level. Then: This exercise also highlights: Consider a Pilot or Proof of Concept Once you’ve identified promising processes, try a small-scale AI pilot. For example: an AI agent could read incoming customer emails, classify them (order, complaint, enquiry, spam), and even start processing them: The result? Significant time savings and faster, more consistent customer service. Don’t Get Distracted by the Hype AI can seem technical and intimidating—especially with new versions, platforms, and buzzwords emerging constantly. But here’s the truth: the tool doesn’t matter until you understand where AI can actually help your business. Without that understanding, any implementation risks being a misfit: users bounce off it, processes fail, and your shiny AI project ends up in the “great bin of failure in the sky.” Assess the value, map your processes, run small pilots, and plan strategically. Then, when the next wave of weather-battered tourists comes in—or your business faces any recurring challenge—you’ll be ready.

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Let’s Focus on Finance – Where Can AI Actually Help ?

When it comes to AI in the workplace, I think most people fall into one of two camps: The truth? It’s far more nuanced. Many people are steadily building their AI skills, some even experimenting with creating agents to handle small, repetitive tasks. Yet, most still struggle to imagine concrete ways AI could help in their day-to-day work. In fact, many are more comfortable using AI at home than in the office — but that’s about to change. So, I thought I’d (with a little help from AI) highlight practical, real-world examples of how AI can make a tangible difference in business. We’ll break it down by department, starting with the financial heart of any organisation: Finance. Cashflow keeps suppliers happy, credit control keeps debtors in check, and payroll keeps the team smiling — but which finance processes are ripe for AI improvement? Let’s dive in. 1. Accounts Payable & Invoice Processing Traditionally, data extraction from invoices is a laborious manual process — even when OCR is involved. The challenge? OCR alone needs the layout to be consistent. AI-powered document understanding doesn’t. AI can recognise “Total” and “Sub-total” regardless of where they appear, validate spelling, and learn from user corrections. Over time, it becomes faster and more accurate than any manual or rules-based system. 2. PO Matching With AI-enhanced OCR, purchase order numbers are identified even if they’re hidden in unusual places or slightly misread. AI can also use fuzzy matching to handle typos, formatting differences, and cross-check supplier details before confirming the match. 3. Fraud & Anomaly Detection This is a big win for finance teams.AI continuously learns spending patterns — by supplier, department, or transaction type — and spots outliers in real time. Unlike static, rules-based fraud detection, AI adapts to new tactics, catches subtle anomalies, and flags suspicious transactions for extra approval before payment. 4. Expense Management Plenty of SaaS tools exist for this, but AI can add automation without extra licensing costs. For example: The result? Less admin for both claimants and managers, higher compliance, and lower processing costs. 5. Centralised Data & Predictive Modelling AI thrives on integrated data. Moving finance data into a central platform like Microsoft Fabric unlocks real-time insights and predictive analytics. Imagine pulling sales spreadsheets from multiple international offices, adding external data like seasonality or political events, and generating forecasts for staffing, stock, or budget planning — all visualised in Power BI for instant decision-making. 6. Footfall & Revenue Correlation For retail or location-based businesses, AI can combine footfall data (from services like Countwise) with sales, staffing, weather, or even parking costs. The result: clear, data-driven insight into why some locations thrive and others lag — enabling smarter staffing and marketing decisions. Why Finance Is a Great Place to Start Finance often sees the fastest ROI from AI because inefficiencies in payment processing, approvals, and reporting are common — and easily fixed with automation. So, is Finance the best place to start with AI adoption? Or do other departments deserve the spotlight first? I’ll explore more areas in future posts. And about that whole “AI will take my job, run the world, and turn me into a battery” thing — if it’s anything like The Matrix, it’ll be brilliant for the first instalment… and steadily downhill until you stop caring by episode four.

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